Administrative Support Coordinator

JOB DESCRIPTION AND POSITION REQUIREMENTS: We are searching for a highly experienced administrative professional who is proactive, team oriented and customer service focused to join our Communications, Information, and Navigation Office (CINO) in the Applied Research Laboratory (ARL) at Penn State University.
ARL/Penn State’s purpose is to develop innovative solutions to challenging national problems in support of the Navy, DoD, and Intel communities engineering and technology needs.
As the Administrative Support coordinator you will manage the operational activities of the office including setting priorities, supervising the Administrative Support Assistants across six divisions and supporting the Office Business Manager in various reports and financial tasks.
You will: Manage, direct, and oversee general administrative functions and activities of CINO, Program Management Group, and other assigned senior leadership positions Perform complex, and confidential administrative duties and responsibilities in support of the office Monitor human resources, security and facility processes and documentation to ensure deadlines are met Lead and supervise the administrative staff including overseeing departmental hiring, training, and evaluation of assigned support staff, setting the standard for professional behavior, effectively communicating roles and direction, and ensuring competency throughout the administrative ranks Manage the administrative workload and workflow for the office including prioritization, generating solutions, improving efficiency, meeting deadlines, and ensuring compliance Manage assigned projects; develop work plans; oversee project phases to ensure effective and efficient workflow Coordinate, prioritize and maintain schedule and calendar of meetings, appointments and special events for the office in multiple calendars across offices and including government sponsors.
Coordinate with facilities in managing moves and repairs Oversee departmental hiring and training including required monthly compliance Support CINO Director in creating PowerPoint presentations as well as office memos, announcements, and internal publications Update CINO’s Homepage and Intranet pages This position typically requires and Associate’s degree or higher plus 5 years of related experience or an equivalent combination of education and experience.
Required skills and experience include: Proficiency in Microsoft Office (PowerPoint, Word, Outlook, and Excel) Prior supervisory experience Outstanding team building, communication, and writing skills Demonstrated excellence in personnel, program and financial management Familiarity with composing and editing correspondence, repots, publications, and presentations Preferred skills and experience include: Knowledge of University policies and procedures SAP Concur Graphic design ARL at Penn State is an integral part of one of the leading research universities in the nation and serves as a University center of excellence in defense science, systems, and technologies with a focus in naval missions and related areas.
You will be subject to a government security investigation, and you must be a U.
S.
citizen to apply.
Employment with the ARL will require successful completion of a pre-employment drug screen.
ARL is committed to diversity, equity, and inclusion; we believe this is central to our success as a Department of Defense designated University Affiliated Research Center (UARC).
We are at our best when we draw on the talents of all parts of society, and our greatest accomplishments are achieved when diverse perspectives are part of our workforce.
FOR FURTHER INFORMATION on ARL, visit our web site at www.
arl.
psu.
edu .
CAMPUS SECURITY CRIME STATISTICS: Pursuant to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act and the Pennsylvania Act of 1988, Penn State publishes a combined Annual Security and Annual Fire Safety Report (ASR).
The ASR includes crime statistics and institutional policies concerning campus security, such as those concerning alcohol and drug use, crime prevention, the reporting of crimes, sexual assault, and other matters.
The ASR is available for review here .
Employment with the University will require successful completion of background check(s) in accordance with University policies.
EEO IS THE LAW Penn State is an equal opportunity, affirmative action employer, and is committed to providing employment opportunities to all qualified applicants without regard to race, color, religion, age, sex, sexual orientation, gender identity, national origin, disability or protected veteran status.
If you are unable to use our online application process due to an impairment or disability, please contact 814-865-1473.