Administrative Assistant

JOB DESCRIPTION AND POSITION REQUIREMENTS: The Farrell Center for Corporate Innovation and Entrepreneurship and The Garber Center for Venture Capital Investment at Smeal College of Business is seeking an Administrative Assistant - Senior Support.
This position reports directly to the Administrative Coordinator and will work in collaboration with department leadership and staff.
Duties of this position may include, but are not limited to, the following: Monitor and maintain budget, process financial transactions, track expenditures, process budget revisions, and assist with budget preparation and projections.
Maintain websites for the Garber Venture Capital Fund and Farrell Center; identify and initiate enhancements, coordinate with key personnel to create and maintain published documents, and edit the program websites, as needed.
Communicate via email and participate in meetings with diverse audiences, including Garber Fund companies and/or owners, miscellaneous startup companies, Penn State's legal department, the Office of Investment Management, Smeal College of Business leaders, and Finance Office to achieve program goals.
Review and coordinate execution of confidential legal documents and maintain internal records system.
Assist with the planning and implementation of events related to the Garber Venture Capital Fund and other entrepreneurship events associated with the Farrell Center for Corporate Innovation and Entrepreneurship.
Maintain inventory and order office supplies; arrange for equipment maintenance; process work orders for facilities needs.
Education and Experience: This position requires an associate's degree and at least four years of relevant experience, or an equivalent combination of education and experience.
The successful candidate must demonstrate an understanding of financial management and administrative principles and be able to utilize available tools and technologies to assist in decision-making processes to achieve program goals.
The Administrative Assistant will be highly motivated, have strong communications skills, and be extremely detail-oriented.
The successful candidate must be able to work efficiently in both independent and collaborative situations; being a team player is an essential part of this position.
Essential knowledge of Penn State administrative, HR, financial, publication and event planning policies, processes, and systems (SAP Concur, SIMBA, Worklion/Workday) is strongly preferred.
Additional Information: To be considered for this role, applicants should submit a cover letter and resume along with their online application.
This position offers a flexible work arrangement that combines remote and on-campus work.
Questions related to flexible work should be directed to the hiring manager during the interview process.
The Pennsylvania State University is committed to and accountable for advancing diversity, equity, inclusion, and sustainability in all of its forms.
We embrace individual uniqueness, foster a culture of inclusion that supports both broad and specific diversity initiatives, leverage the educational and institutional benefits of diversity in society and nature, and engage all individuals to help them thrive.
We value inclusion as a core strength and an essential element of our public service mission.
The pay range for this position, including all possible grades is: $42,100.
00 - $61,000.
00 Salary Structure - additional information on Penn State's job and salary structure.
CAMPUS SECURITY CRIME STATISTICS: Pursuant to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act and the Pennsylvania Act of 1988, Penn State publishes a combined Annual Security and Annual Fire Safety Report (ASR).
The ASR includes crime statistics and institutional policies concerning campus security, such as those concerning alcohol and drug use, crime prevention, the reporting of crimes, sexual assault, and other matters.
The ASR is available for review here .
Employment with the University will require successful completion of background check(s) in accordance with University policies.
EEO IS THE LAW Penn State is an equal opportunity, affirmative action employer, and is committed to providing employment opportunities to all qualified applicants without regard to race, color, religion, age, sex, sexual orientation, gender identity, national origin, disability or protected veteran status.
If you are unable to use our online application process due to an impairment or disability, please contact 814-865-1473.