JOB DESCRIPTION AND POSITION REQUIREMENTS:
The Office of the Vice Provost of Graduate Education and Dean of the Graduate School (OVPD) is seeking a motivated and enthusiastic professional to serve as an Administrative Support Assistant providing support to the Dean’s office.
This position serves as the front-desk receptionist/first point of contact in the Dean’s office, the hub for many graduate activities within the department.
Responsibilities: The individual in this role will perform the following responsibilities:
Greet and direct visitors
Answer phones and direct inquiries to appropriate individuals
Update and maintain departmental database (GPMS) and listservs
Distribute mail and maintain office supplies
Serve as OVPD’s access coordinator by distributing and tracking keys, building access, and parking permits
Submit and track facility (opp) work orders
Work closely with events coordinator and assist with Graduate School events and meetings
Maintain conference room schedules
Maintain and manage office supplies and mail room
Assist with the Dean’s office administrative processes
Education and Experience: Typically requires a High School Diploma or higher, plus one year of related experience, or an equivalent combination of education and experience.
In addition, the final candidate should have :
Proficiency with Microsoft Office or comparable software suite
Excellent interpersonal, organizational, and written and oral communication skills
Flexibility in handling and prioritizing multiple tasks
Strong commitment to teamwork and inclusiveness
Application: For full consideration, applicants should include a cover letter which outlines your interest in this position, and a resume.
The Pennsylvania State University’s Graduate School takes an active role in building a talented, inclusive, and culturally competent workforce.
We understand that our shared future is guided by basic principles of fairness, mutual respect, and commitment to each other.
The Pennsylvania State University is committed to and accountable for advancing diversity, equity, and inclusion in all its forms.
We embrace individual uniqueness, foster a culture of inclusive excellence that supports both broad and specific diversity initiatives, leverage the educational and institutional benefits of diversity, and engage all individuals to help them thrive.
We value inclusive excellence as a core strength and an essential element of our public service mission.
Penn State offers competitive benefits to full-time employees, including medical, dental, vision, and retirement plans, in addition to tuition discounts (75% discount for spouse and children), and paid holidays.
Please visit https://hr.
psu.
edu/current-employee/benefits for more detailed information.
CAMPUS SECURITY CRIME STATISTICS:
Pursuant to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act and the Pennsylvania Act of 1988, Penn State publishes a combined Annual Security and Annual Fire Safety Report (ASR).
The ASR includes crime statistics and institutional policies concerning campus security, such as those concerning alcohol and drug use, crime prevention, the reporting of crimes, sexual assault, and other matters.
The ASR is available for review here .
Employment with the University will require successful completion of background check(s) in accordance with University policies.
EEO IS THE LAW
Penn State is an equal opportunity, affirmative action employer, and is committed to providing employment opportunities to all qualified applicants without regard to race, color, religion, age, sex, sexual orientation, gender identity, national origin, disability or protected veteran status.
If you are unable to use our online application process due to an impairment or disability, please contact 814-865-1473.
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