Administrative Assistant - Office of the Vice President for Student Affairs

JOB DESCRIPTION AND POSITION REQUIREMENTS: Student Affairs is seeking a highly skilled Administrative Assistant to provide primary administrative support for the Associate Vice President for Student Affairs ( A VPSA ), the Director for Commonwealth C ampus S upport , and the student-led Commonwealth Fee Board .
Student Affairs facilitates holistic student success for all students through purposeful advocacy, education, engagement, and support.
Th is position’s scope and nature require a commitment to inclusive excellence and student success , the capacity to manage a wide variety of administrative functions, flexibility, and the ability to demonstrate discretion and confidentiality.
The successful candidate will be a team-oriented professional who has demonstrated success in a fast-paced environment where needs and priorities evolve regularly.
Primary responsibilities of this position include: M anag ing calendars and scheduling meetings Collaborati ng with administrative support staff within the VPSA office and Student Affairs Assist ing with the p reparation of materials for meetings, presentations , and reports Greet ing visitors, screen ing phone calls to determin e appropriate action , providing information , and making appropriate referrals Coordinat ing and support ing committee and task group meetings Assist ing in providing oversight for various budgets and expenditures, reviewing, and approv ing financial transactions Collecting and dissem inating information among various groups Serving as Workday timekeeper for Student Affairs staff Assisting with special projects as requested Supporting a team environment by providing back-up for the other administrative assistant and executive assistant as needed Education and experience: Typically requires a n Associate’s degree or higher plus three years of related experience, or an equivalent combination of education and experience.
Proficiency in Office 365 is required , and experience with finance, human resource management , and student information systems ( E.
g.
WorkDay , SIMBA, SAP Concur, LionPath , etc.
) is preferred.
The successful candidate must demonstrate excellent written and verbal communication skills , leadership, and organizational skills.
Ideal candidates will have outstanding problem-solving skills, initiative, teamwork, and team-building abilities, strong interpersonal skills, and demonstrate sound judgment.
This is a n on- exempt position with th e opportunity for a hybrid schedule that meets office coverage needs .
This position offers a flexible work arrangement that combines remote and on-campus work.
Questions related to flexible work should be directed to the hiring manager during the interview process.
Review of applicants will begin February 1 , 202 4 .
The following background checks must be successfully completed for this position: This position will require the successful completion of standard background checks.
Benefits for full-time employees at Penn State include (visit https://hr.
psu.
edu/benefits for more detailed information): Medical, dental, vision, and retirement plans Tuition discounts (including for a spouse and dependent children up to the age of 26) Generous vacation time and sick time 16 paid holidays/campus closure days The Pennsylvania State University is committed to and accountable for advancing diversity, equity, and inclusion in all of its forms.
We embrace individual uniqueness, foster a culture of inclusive excellence that supports both broad and specific diversity initiatives, leverage the educational and institutional benefits of diversity, and engage all individuals to help them thrive.
We value inclusive excellence as a core strength and an essential element of our public service mission.
CAMPUS SECURITY CRIME STATISTICS: Pursuant to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act and the Pennsylvania Act of 1988, Penn State publishes a combined Annual Security and Annual Fire Safety Report (ASR).
The ASR includes crime statistics and institutional policies concerning campus security, such as those concerning alcohol and drug use, crime prevention, the reporting of crimes, sexual assault, and other matters.
The ASR is available for review here .
Employment with the University will require successful completion of background check(s) in accordance with University policies.
EEO IS THE LAW Penn State is an equal opportunity, affirmative action employer, and is committed to providing employment opportunities to all qualified applicants without regard to race, color, religion, age, sex, sexual orientation, gender identity, national origin, disability or protected veteran status.
If you are unable to use our online application process due to an impairment or disability, please contact 814-865-1473.