JOB DESCRIPTION AND POSITION REQUIREMENTS:
The College of the Liberal Arts is seeking an Administrative Assistant to support the Department of History , Department of Classics and Ancient Mediterranean Studies , Jewish Studies Program , and Latina/o Studies Program .
The Administrative Assistant will serve as the first point of contact for, and provide excellent customer service to, the students, faculty, staff, and others visiting our Departments and Programs.
Key Responsibilities :
Respond to in-person and email inquiries to the Departments and Programs
Answer and direct telephone calls; provide information or refer as appropriate
Distribute, screen, review, and process all mail communications
Order office supplies and maintain inventory and office equipment
Maintain directories, databases, and bulletin boards
Schedule conference room and classroom space
Assist faculty with incoming speaker and lecturer events: help with advertising, arrange catering or meal reservations, and complete visitor forms
Act as key/access and CCure (Penn State's primary electronic security system software) Access Coordinator
Reconcile reimbursement forms with the Financial Office
Serve as back-up to the Undergraduate Support Assistant, when needed, and provide support on events and various special projects
Benefits (visit https://hr.
psu.
edu/benefits for more detailed information):
Medical, dental, vision, and retirement plans
75% tuition discounts (including for a spouse and dependent children up to the age of 26)
Generous vacation and sick time
15 paid holidays/campus closure days
Education and Experience:
This position typically requires a High School diploma or higher plus one year of related experience, or an equivalent combination of education and experience.
Other qualifications include:
Ability to be detail-oriented
Excellent communication skills
Interpersonal and customer service skills
Demonstrates a genuine appreciation for working with diverse populations
Ability to work with a high-level of professionalism both independently and as a member of a team
Demonstrated ability to exercise professional judgement, be proactive, and take initiative
In addition, successful candidates must either have demonstrated a commitment to building an inclusive, equitable, and diverse campus community, or describe one or more ways they would envision doing so, given the opportunity.
Application Instructions: Please submit both a cover letter and resume as part of the application materials.
The College of the Liberal Arts is supportive of flexible work arrangements when aligned with the ability to meet the needs of the unit and the essential duties of the position.
Questions related to flexible work should be directed to the hiring manager during the interview process.
Penn State is committed to and accountable for advancing diversity, equity, and inclusion in all of its forms.
We embrace individual uniqueness, foster a culture of inclusion that supports both broad and specific diversity initiatives, leverage the educational and institutional benefits of diversity, and engage all individuals to help them thrive.
We value inclusion as a core strength and an essential element of our public service mission.
CAMPUS SECURITY CRIME STATISTICS:
Pursuant to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act and the Pennsylvania Act of 1988, Penn State publishes a combined Annual Security and Annual Fire Safety Report (ASR).
The ASR includes crime statistics and institutional policies concerning campus security, such as those concerning alcohol and drug use, crime prevention, the reporting of crimes, sexual assault, and other matters.
The ASR is available for review here .
Employment with the University will require successful completion of background check(s) in accordance with University policies.
EEO IS THE LAW
Penn State is an equal opportunity, affirmative action employer, and is committed to providing employment opportunities to all qualified applicants without regard to race, color, religion, age, sex, sexual orientation, gender identity, national origin, disability or protected veteran status.
If you are unable to use our online application process due to an impairment or disability, please contact 814-865-1473.
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